To switch to Task view in Outlook, click the Tasks button in the Navigation pane or choose Tasks from the Go menu. The default Tasks view, shown in Figure 30-22, displays active tasks—those not yet completed.

They are arranged by due date initially, although you can change the sort order by clicking the column headings (To-Do Title, Status, and so on) at the top of the list. Strictly speaking, the display shown in Figure 30-22 is the To-Do list—that is, uncompleted tasks. If you want to display all tasks, including completed ones, click the Tasks item under My Tasks in the Navigation pane (Figure 30-23). This view shows all tasks, with completed ones displayed and crossed out.

FIGURE 30-22
The default Tasks view displays a list of all your active tasks.

FIGURE 30-23
You can also display all tasks, including completed ones.

While you are viewing tasks, you can open a single task by double-clicking it. You can also perform certain actions with the task by right-clicking it and selecting from the context menu. These actions are the following:

• Mark a task as complete
• Assign the task to someone
• Add a follow-up to the task
• Assign a category to the task

You learn more about these actions later in the chapter when I show you how to create a new task. Outlook provides you with several other ways to view your tasks. You can switch to a different view by selecting the desired view in the Navigation pane. The views are as follows:

• Simple List: A list of all tasks including completed ones (same as clicking Tasks, as described earlier).
• Detailed List: Similar to Simple List but with more details about each task.
• Active Tasks: Tasks not marked as completed.
• Next Seven Days: Tasks due within the next seven days.
• Overdue Tasks: Tasks whose due date has passed but are not marked as completed.
• By Category: All tasks organized by assigned category.
• Assignment: Tasks organized by the person they are assigned to.
• By Person Responsible: Tasks organized by owner (the person who created the task).
• Completed Tasks: Tasks that have been marked as completed.
• Task Timeline: Displays tasks arranged on a timeline according to due date.
• Server Tasks: Lists tasks and whom each task has been assigned to.
• Outlook Data Files: Displays tasks organized by the Outlook data file they are in. This is relevant only if you have more than one Personal Folders File.
• To-Do List: Displays active tasks in a simplified, easy-to-use format. See the upcoming “To-Do List view” section for more details.

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