By default, Outlook appointments use the time zone that your system is set up to use. At times, you may want to use another time zone—for example, if you are in New York and your client says, “Call me at 8:00 a.m. my time.” You may not know the number of hours difference, but as long as you know his time zone you are all set.

When you have the Appointment form open, click the Time Zones button in the Options group of the Event or Appointment tab of the Ribbon to display time zone selectors next to the start and stop time fields (Figure 30-14). Change either the start or stop time zone to the desired setting; the other will change to the same thing. Now the start and stop times you enter will be interpreted as being in the selected time zone, and the appointment will be displayed in the correct local time slot. For example, if you are in the Eastern
time zone and enter an appointment from 8:00 a.m. to 9:00 a.m. in the Pacific time zone, the appointment will display between 11:00 and 12:00 a.m. on your Calendar because the Pacific zone is three hours behind the Eastern zone.

FIGURE 30-14
Basing an appointment on a different time zone than the one you are in.

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