Outlook can remind you of an appointment by displaying a dialog box and playing a sound. You can specify how much advance notice you get and change the sound that is played. You can also turn reminders off. To set a reminder, follow these steps:

1. Create the appointment, or open an existing one for editing.
2. Click the Reminder list in the Options group of the Event or Appointment tab of the Ribbon (Figure 30-12).
3. Select the desired duration of the advance warning, from 0 minutes to 2 weeks. The default is 15 minutes before the start time, although you can change this in Calendar Options (covered later in this chapter). Select None for no reminder.
4. Select Sound to specify the sound that is played when a reminder is displayed. Deselect the Play This Sound option if you do not want a sound played (a dialog box is displayed).
5. Click OK to return to the appointment form.

When a reminder comes due, Outlook plays the sound (if one was specified for the appointment) and displays the dialog box shown in Figure 30-13. If more than one reminder is due, they will all be listed. The actions you can take are the following:

• Click Dismiss to dismiss the selected reminder.
• If more than one reminder is listed, click Dismiss All to dismiss all listed reminders.
• Click Open Item to open the corresponding appointment.
• Click Snooze to be reminded again in the specified time, selected from the adjacent list. You can, for example, choose to be reminded 5 minutes before the appointment start time, or 10 minutes from the current time.

FIGURE 30-12
Specifying the reminder interval for an appointment.

FIGURE 30-13
The Appointment Reminder dialog box.

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