What good are any of these tools if the information never leaves the Word window? At the end of the day, the goal is to create letters, reports, brochures, pamphlets, books, web pages, blogs, and other publications that take on some kind of semi-permanent existence. As long as you see “Document1” in Word’s title bar, you run the risk of losing your investment of time and creativity.

Word is like most other Windows programs. When you’re ready to commit your work to disk, just choose Office Button?Save. Like most other Windows programs, you also can press Ctrl+S to save the current document.

If it is new and hasn’t been named, you’ll see the Save As dialog box shown in Figure 4-6, or something similar. If the document isn’t new, Ctrl+S does an immediate Save using the existing filename. For a new file, navigate to the save location, enter a filename in the File Name text box, and then click Save.

If, instead of pressing Ctrl+S, you click the Office button, you will see—among other options—Convert, Save (same as having pressed Ctrl+S), Save As, and Publish options. Note that only Save works exactly as it did in Office 2003.

Convert
You will see the Convert option on the Office Button (File) menu only if the current file is from an earlier Word format (e.g., Word 97–Word 2003, also known as compatibility mode), such as when you use an older template from Office Online as the basis for your document. Clicking the Convert menu choice converts the current file into Word 2007 format so that you can then save it.

Word 2007’s confusing Save As
Word 2007’s Save As option is a bit confusing. You really have two choices embedded in that option, even though it might look like you have only one. If you click Save As itself—not the right-pointing triangle— you will get the Save As dialog box shown in Figure 4-6. When you hover over the right-pointing triangle, however, the two options shown in Figure 4-8 are displayed.

Most users at first overlook the first option (clicking on Save As itself) and conclude that the five options shown in Figure 4-8 are the only ones offered. Not only is that not the case, but the options shown actually are redundant. That’s because all of those formats (Word 97–2003, PDF, and XPS) are also available from the Save As dialog box. Why did Microsoft do it this way? It was to highlight the typical user’s most likely Save As choices. Unfortunately, it often confuses the user who thinks that the number of Save As options has been greatly reduced.

The PDF or XPS option appears only if you install the free patch available from Microsoft.

Publish
Word 2007’s other new save-related option contains three options that have been termed publish. Many Internet users ordinarily think of publish in terms of Web sites. Well, that’s really what this is, albeit perhaps different from the way some users think about publishing. Shown in Figure 4-9, these options all result in Word content ending up online. I’m going to talk about the Blog feature here. To learn more about the latter two options, Document Management Server and Create Document Workspace, see Chapter 40, “SharePoint.”

Blogging
New in Word 2007 is the Blog feature, which enables you to publish directly from Word to supported blogs. Which blogs are supported? At this time, MSN Spaces, SharePoint 2007, Blogger, and Community Server are supported. You might also have success with some services that support the metaweblog and ATOM APIs.

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