Choose the Print Documents option when you’re certain that the merge will give you the results you want, and your boss is at the door asking “Where are those letters?” When you click Print Documents, Word displays the dialog box, this time sporting a Merge to Printer title bar.

The same options prevail. Choose wisely and click OK to immediately . . . launch yet another dialog box, the Print dialog box. Make any additional choices and decisions, including which printer to use, cross your fingers, and click OK.

Send E-mail Messages
Choose the Send E-Mail Messages option if you’re working on an e-mail merge. When you click Send E-mail Messages, Word displays the Merge to E-mail dialog box, shown in Figure 10-25.

In addition to the Send Records options (All, Current Record, and From/To), Word provides three additional options:

• To:—If the proposed e-mail address data field is not correct, use the drop-down arrow to replace it with the correct address field.
• Subject line—This is very important. Studies show that 73.4% of all non-spam e-mail merges sent omit the subject line.1 Don’t become a statistic! Replace that blank Subject line.
• Mail format—Many e-mail recipients wisely have their e-mail options set up to read all e-mail as plain text (this gives them a shot at preventing any automatic naughtiness from being executed when e-mail is opened). Options provided are Attachment, Plain Text, and HTML, the latter being the default. While Attachment seems like a good compromise for formatted e-mail, this option provides no way for you to include any message text for the body of the e-mail. When and if you use that option, make sure the Subject line isn’t blank.

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