When you are working with a chart in PowerPoint 2007 format, you have access to three Chart Tools tabs— Design, Layout, and Format—and also to a separate Excel window for entering and editing your data.

Because the PowerPoint 2007 charting engine uses Excel as its basis, there is no longer a big advantage to creating charts in Excel and then copying them over to PowerPoint. Figure 23-26 shows the PowerPoint 2007 charting interface, along with the Layout tab.

If you later save the file as a PowerPoint 97-2003 presentation, it does not take away your ability to access the PowerPoint 2007 charting interface when working in PowerPoint 2007. The chart is still saved as a PowerPoint 2007 object in the 2003 file, but it also contains a 2003 version of itself, for backward compatibility.

When you open the presentation in PowerPoint 2003, it initially looks like a PowerPoint 2007 style chart, but if you double-click it to edit it (or enter editing mode for it in some other way), it switches to a 97-to-2003-style chart and loses its 2007-style appearance.

FIGURE 23-26
The PowerPoint 2007 charting interface

If you want to make sure that the chart appears exactly as you created it in PowerPoint 2003, even if it is edited there, then you should insert the chart initially using Microsoft Graph, rather than the PowerPoint 2007 charting tools. To do this, insert a Microsoft Graph object by following these steps:

1. On the Insert tab, click Object. The Object dialog box opens.
2. Click Create New.
3. On the Object Type list, click Microsoft Graph Chart.
4. Click OK. The Microsoft Graph window opens within PowerPoint, complete with a 2003-style menu bar from which you can access all of the same controls that were available in PowerPoint 2003’s charting interface. The Microsoft Graph window is shown in Figure 23-27.

When you double-click to edit a Microsoft Graph chart within a PowerPoint 2007 presentation file, a message appears asking whether you want to Convert, Convert All, or Edit Existing. If you choose to convert (this chart or all charts) to 2007 format, you can use the new charting tools. If you choose Edit Exiting, MS Graph opens.

FIGURE 23-27
Microsoft Graph from within PowerPoint 2007.

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