To open a recently used presentation, select it from the right side of the Office menu. Up to nine can appear by default.

To pin a certain file to the Office menu’s list so that it never scrolls off, click the pushpin icon to the right of the file’s name on the menu. You can increase or decrease the number of recently used files that appear on the Office menu. Choose Office Button ? Office Button ? PowerPoint Options, click Advanced, and in the Display section, set the Number of Documents in the Recent Documents List.

If the presentation you want to open does not appear on the Office menu, follow these steps to find and open it:

1. Choose Office Button?Open. The Open dialog box appears.
2. Choose the file you want. If necessary, change the location to find the file.
3. Click Open. The presentation opens.

To open more than one presentation at once, hold down the Ctrl key as you click each file you want to open. Then, click the Open button and they all open in their own windows.

The Open button in the Open dialog box has its own drop-down list from which you can select commands that open the file in different ways. See Figure 21-12, and refer to Table 21-4 for an explanation of the available options.

FIGURE 21-12
The Open button’s menu contains several special options for opening a file.

TABLE 21-4
Open Options

Open The default simply opens the file for editing.
Open Read-Only Allows changes but prevents those changes from being saved under the same name.
Open Copy Opens a copy of the file, leaving the original untouched.
Open in Browser Applicable only for Web-based presentations, opens it for viewing in a Web browser.
Open and Repair Opens the file, and identifies and repairs any errors it finds in it.
Show Previous Versions Applicable only if the presentation file is stored on an NTFS volume under Windows Vista. See the next section for details.

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