You can protect all or part of a document against changes. You can make different exceptions for different users. Suppose, for example, that you have a document that has been written by a group of people.

You want each individual to be able to edit his or her own section, but not that of others. At the same time, you don’t want to have to manage different documents.

The solution is to create a document with a specific area for each individual. You make the entire document read-only, but you make an exception for each individual’s section so that the individual responsible can make changes as needed.

To set a document as read-only, click Protect Document on the Review tab to display the Restrict Formatting and Editing pane. In the Editing restrictions section, click the check box to Allow Only This Type of Editing
in the Document, and use the drop-down arrow to set it to No changes (Read only).

To make an exception, select the part of the document to which you want to allow changes by someone (or everyone). This selection can be any part of the document—a single letter, word, sentence, line, paragraph, and so on. If you want the exception to apply to everyone, click the check box next to Everyone. Or, if other groups are listed, you can place a check next to any of them.

To make an exception for individuals, if they are listed, click to place a check by their names. If the individuals aren’t listed (or if no individuals are listed at all), click More Users. In Add Users, type the user IDs or e-mail addresses for the individuals you want to exempt from the read-only proscription, as shown in Figure 11-15. When you click OK, Word attempts to verify the names/address you added. If they are verified, then they are added to the list of individuals.

FIGURE 11-15
You can combine network and Internet e-mail addresses.

Back in the Restrict Formatting and Editing pane, you need to place a check by the name(s) and e-mail address(es) you added, and then click Yes, Start Enforcing Protection. Add and confirm a password if desired, as shown in Figure 11-16, noting that the document is not encrypted and is susceptible to hacking by malicious users. If you enabled User authentication, the top part of the dialog box becomes unavailable, and Word will use Information Rights Management to control the permissions. The document is encrypted,
and users are authenticated using .NET Passport or Windows Live ID.

FIGURE 11-16
Choose the degree of protection desired.

• Home Network Security [/caption] Home Computer security 1. What is computer security? Computer security is the process of preventing and detecting unauthorized use...
• National Nutrition Month March is National Nutrition Month. I didn't even know such an observation existed until I saw this written on the...
• A List of Useful Microsoft Office Cheats & Shortcuts Learning how to use Microsoft Office is fun, especially if you become familiar with the shortcuts of its programs. Here...
• Excel How-to: Creating a Pivot Table A pivot table is a merely a summary of data in a format that you can manipulate to suit your...
• How to Password Protect a Computer [/caption]If you share a computer with the rest of the members who live in your home, you may want to...