To access the Mail Format dialog box, choose Tools?Options from the main Outlook menu and then click the Mail Format tab in the Options dialog box. This tab is shown in Figure 27-53.

FIGURE 27-53
The Mail Format tab in the Options dialog box.

The Message Format section of this dialog box has the following elements:

• Compose in this Format: Select the default format (HTML, Rich Text, or plain text) for new messages.
• Internet Format: Click this button to specify that messages you create in rich-text format (RTF) are converted to HTML or plain text when being sent to Internet mail accounts (which generally cannot read RTF messages).
• International Options: Click this button to set language options for new messages.

The HTML Format section has these options:

• Reduce the File Size: Make HTML messages as small as possible by removing unneeded formatting information.
• Rely on CSS for Font Formatting: Select this option if you want to use Cascading Style Sheets for font formatting.
• Save Smart Tags in E-Mail: Smart Tags are sent as part of a message rather than being present only while you are composing the message.

The Stationery and Fonts button and the Signatures button give you access to the tools for creating and modifying these items, specifying the defaults to use with new messages, and so on.

Click the Editor Options button and then click Advanced to display the window that is shown in Figure 27-54. You use this window to set a variety of options that control how the e-mail editor works. Note the list of three categories on the left: Popular, Proofing, and Advanced. Click each one to display a different set of related options.

FIGURE 27-54
Setting options for the e-mail editor.

Many people use Outlook without ever making changes to any of these options, but they are available if you want to make the editor better suit your working style. If you have used the Microsoft Word word processing program, you may recognize a good deal of overlap between Outlook’s editor options and the options available in Word. There is a good reason for this overlap—Outlook’s editor is in fact based on Word.

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