To limit formatting to certain styles, in the Review or Developer tabs, choose Protect Document, which displays the Restrict Formatting and Editing task pane. Click to place a check next to Limit Formatting to a Selection of Styles. To choose which styles, click Settings. The Formatting Restrictions dialog box now appears, also shown in Figure 11-12.

FIGURE 11-12
With “Limit formatting to a selection of styles” checked, click Settings to choose those limits.

The Formatting Restrictions dialog box provides the following options:

• Checked styles—Place a check next to each style you want to allow. Remove checks for styles you want to disallow. Note that the styles listed might be limited based on settings in the Manage Styles dialog box. Note that Normal is not included in the list. As much as you might like to, you can’t deny access to the Normal style.
• Recommended Minimum—If the list is too inclusive, click Recommended Minimum, and then add or remove checks as needed.
• None—If the style list is way too inclusive, then choose None, and place a check next to just those you want to allow.
• All—If the style list is way too restrictive, then click All and remove the check next to those you want to disallow.
• Allow AutoFormat to Override Formatting Restrictions—If AutoFormat’s rules and practices are sufficiently rigorous for your purposes, click to allow this option.
• Block Theme or Scheme Switching—Choose this option to limit formatting to the currently applied theme or scheme.
• Block Quick Style Set Switching—Choose this option to use style definitions from the current document and template only.

When you’re ready to proceed, click OK in the Formatting Restrictions dialog box. Word next displays the message box shown in Figure 11-13. Click Yes if you want disallowed styles or formatting removed.

Note that if any styles are removed, text will be reformatted using Normal (even if the default paragraph style, set in Office Button?Word Options?Advanced?Editing options, is set to something else).

FIGURE 11-13
If the document contains styles you want to disallow, you can remove them.

When you’re ready to proceed, click Yes, Start Enforcing Protection in the Restrict Formatting and Editing pane. Optionally, you can password-protect your formatting restrictions. Even if the level of protection isn’t as strong as rights management, it’s still better than nothing, assuming the hapless users upon whom you are imposing the restrictions can’t be trusted. Sniff. Click OK when you’re done.

With formatting restrictions in place, a number of formatting tools, commands, and keystrokes are grayed out as unavailable, as shown in Figure 11-14. Notice that the Change Case “formatting” tool isn’t grayed out, however. That’s because case is not formatting; it’s simply a choice of which characters to use.

FIGURE 11-14
With style formatting restrictions applied, all direct formatting tools are grayed out, and only allowed styles can be applied.

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