We have already told you that for working in Ms-Word you should be familiar with WINDOWS. If you have not covered WINDOWS so far then read that first and then go through MS-WORD. By now you must be aware of the fact that a software package is improved from time to time. These improvements are sold in the market as new versions of the same software. Thus you will find many versions of MS-WORD being used in different offices. In this lesson we will cover the version MS-WORD 97, which is latest in the market and contain many improvements over the older versions. However, you do not have to worry if you have an older version such as WORD 6.0 or WORD 95. All the commands available in these older versions are also available in WORD 97 and they are compatible.

While working in MS-WORD you have to work with a mouse. Also one can work, to some extent, through the keyboard. The use of mouse is simpler as it is fully menu driven. In MS-WORD every command is available in the form of ‘icons’.

You can go inside MS-WORD by the following way
1. Take the mouse pointer to START button on the task bar. Click the left mouse button. The monitor will show like as follows:

Screen Layout

Menus

When you begin to explore Word 2000, you will notice a significant change in the menu structure if you are familiar with previous versions of Word. The menus in Word 2000 display only the commands you have recently used. To view all options in each menu, you must click the double arrows at the bottom of the menu. The images below show the Format menu collapsed (left) and expanded (right) after the double arrows at the bottom of the menu were clicked:

Follow the steps below to display menus similar to previous versions of Word with all the choices listed initially:

- Select View|Toolbars|Customize from the menu bar.
- Click on the Options tab.
- Uncheck the Menus show recently used commands first check box.

Shortcut Menus

These features allow you to access various Word commands faster than using the options on the menu bar. View shortcut menus by right-clicking with the mouse. The options on this menu will vary depending on the element that was right-clicked. For example, the shortcut menu below is produced by right-clicking on a bulleted list.

Actions such as “Decrease Indent” and “Increase Indent” are only applicable to lists and therefore only appear on the list shortcut menu. The shortcut menus are helpful because they only display the options that can be applied to the item that was right-clicked and, therefore, prevent searching through the many menu options.

Toolbars

Many toolbars displaying shortcut buttons are also available to make editing and formatting quicker and easier. Select View|Toolbars from the menu bar to select the toolbars. The toolbars that are already displayed on the screen are checked. Add a toolbar simply by clicking on the name.

Customizing Toolbars

There may be certain actions on a toolbar that you do not use and there may also be commands that you execute often but that are not located on any toolbar. Word toolbars can be customized so these commands can be added and deleted.

- Select View|Toolbars|Customize and click the Commands tab.

- By highlighting the command categories in the Categories box, the choices will change in the Commands box to the right.
- Select the command you would like to add to the toolbar by selecting it in the Commands box.
- Drag the command with the mouse to the desired location on the toolbar and release the mouse button.
- Remove a button from the toolbar by clicking and dragging the button off the toolbar.

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