attendee to a meeting. You have two ways to forward an Outlook appointment:

• Open the appointment and click the Forward button in the Actions group of the Event or Appointment tab of the Ribbon.
• Right-click the appointment in the Calendar and select Forward from the shortcut menu.

In either case, Outlook creates a new e-mail message with the appointment attached as an Outlook item and the title of the appointment inserted in the Subject field. You then address and complete the e-mail message as usual. If you are using Outlook with an Exchange Server account, the appointment itself is forwarded without being attached to an e-mail message.

When the recipients receive a forwarded appointment, they can double-click the attachment to open it. It opens in an appointment window, and users can save it to their calendar or discard it as desired. Of course, recipients must be using Outlook or another program that supports the Outlook appointment format.

Another forwarding option for appointments is the iCalendar format. This is a widely supported format for calendar information and is supported by Outlook as well as many other scheduling programs. If you are not sure that all your recipients are using Outlook, using this format may be a good idea when forwarding an appointment. To do so, follow these steps:

1. In an open appointment, click the arrow next to the Forward button in the Actions group of the Event or Appointment tab.
2. Choose Forward as iCalendar from the menu. Outlook creates a new e-mail message with the iCalendar attached.
3. Complete and send the message as usual.

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