Using linked text boxes is a great way to get control over your layout while still maintaining text flow. However, as convenient as it is for you, it may not be all that convenient for your readers, who might find it difficult to follow the story from one text box to the next.

One solution would be to include an instruction below the first text box that tells the reader where to go to continue reading the article. Make sure you put this instruction outside of the text box, or you’ll interrupt the flow between the text boxes.

In the publishing world, such an instruction to the reader is called jump text. In the Word world, however, it does suffer from a fairly major problem: In most cases, you can only be sure of the page number after you’ve completed the entire document. This means that after your document is finished, you need to run through the whole thing and insert the correct page numbers into all the jump text. That is inefficient and labor-intensive.

A much better solution—and one that takes advantage of one of the inherent strengths of electronic documents—is to set up the jump text as a link to the next text box. This enables you to use a more generic instruction—such as Ctrl+click here to continue this article— and it makes life much easier for the reader by creating true “jump” text.

The first task here is to create a bookmark for the spot in the document to which you want to jump. Your initial thought might be to create a bookmark for the next text box. However, that’s not a great idea because when you jump to a text box, Word selects the entire text box, which isn’t something you want your readers handling. Your second thought might be to jump to the top left corner of the text box (that is, the position to the left of the first character). That’s better because Word doesn’t select anything, but that position may change if you edit or format the text. The ideal jump spot is an empty line just above the text box. Click that line, choose Insert, Bookmark to display the Bookmark dialog box, type a Bookmark Name, and then click Add.

Now you can set up the jump text by following these steps:

1. Click below the text box from which you want to jump.
2. Choose Insert, Hyperlink to display the Insert Hyperlink dialog box.
3. Use the Text to Display box to type the jump text you want the reader to click.
4. Click Place in This Document.
5. In the Select a Place in This Document list, click the bookmark for the next text box.
6. Click OK.

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