To create a simple appointment, make sure that Outlook is displaying the Calendar. Then do either of the following:

• Click the New button on the toolbar. Outlook opens a new appointment form for whatever day is selected in the Calendar.
• Double-click a day on the Calendar. Outlook opens a new appointment form for that day.

The appointment form is shown in Figure 30-8 before any information has been entered. Then, follow these steps:

FIGURE 30-8
An Outlook appointment form.

1. At a minimum, you must enter a subject for the appointment. The subject is the title of the appointment and is displayed in the Calendar—or at least part of it will be, depending on the length.
2. Optionally, enter a location for the appointment. If you click the arrow adjacent to the Location fields, Outlook displays a list of previously used locations from which you can select. Otherwise, just type the location into the field. If space allows, the location displays along with the appointment subject in the Calendar.
3. If necessary, adjust the start or stop date (or both) by clicking the arrow next to the displayed date and selecting from the calendar that Outlook displays. An appointment can span two or more days, if needed.
4. If the appointment is an all-day event, make sure that the All Day Event option is selected. An all-day event marks one or more entire days as busy, with no specific start and stop times.
5. If the appointment is not an all-day event, make sure that the All Day Event option is not selected. Outlook displays fields for the start and stop times.
6. To select a start or stop time, click the adjacent arrow and select from the list that is displayed (Figure 30-9).
7. Optionally, enter any desired notes in the field provided.
8. Click the Save & Close button on the Event or Appointment tab of the Ribbon.

FIGURE 30-9
Selecting the stop time for an appointment.

If you’ve marked an appointment to be an all-day event, the first Ribbon tab in the appointment form window is the Event tab. When you have not marked an appointment as an all-day event, the first tab is the Appointment tab.

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