Creating a new profile

When you first install Outlook, a wizard walks you through the steps of creating a profile. To create a new profile, you use not Outlook but rather the Windows Control Panel, as follows:

  1. Select Control Panel from the Windows Start menu.
  2. Open Mail to display the Mail Setup – Outlook dialog box.
  3. Click the Show Profiles button to open the Mail dialog box. This dialog box lists the existing profiles; the default profile is named Outlook.
  4. Click the Add button to open the New Profile dialog box.
  5. Enter a name for the new profile and click OK.
  6. Follow the onscreen prompts to set up your e-mail account.

Other actions you can take in the Mail dialog box are the following:

  • Remove: Removes the selected profile from the system.
  • Properties: Lets you view and edit the properties of the profile including the e-mail account settings and data files.
  • Copy: Makes a copy of the selected profile under a new name. This is useful if you want a new profile that has some of the same settings as an existing one. Create a copy, then edit it as needed.
  • Prompt for a Profile: If this option is selected and you have more than one profile, Outlook will prompt you to select the profile you want to use each time the program starts.
  • Always use the Profile: Select the profile that you want Outlook to use from the list.
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