If you have a CD-R or CD-RW drive, then copying the presentation to CD is an attractive choice. It produces a self-running disc that contains a PowerPoint Viewer application, the presentation file, and any linked files.

By default, a packaged CD includes the PowerPoint Viewer, and the presentation file is in PowerPoint 2003 format. PowerPoint automatically saves 2007-version files back to 2003 format before it burns them to CD. However, you can override this behavior, as you will see later in this chapter in “Setting Copy Options”.

Here is the basic procedure, which is elaborated on in the following sections:

1. Place a blank CD-R or CD-RW disc in your writeable CD drive.
2. Finalize the presentation in PowerPoint. If you are using a CD-R disc, keep in mind that this disc type is not rewriteable, and so you should ensure that the presentation is exactly as you want it.
3. Choose Office Button ? Publish ? Package for CD.
4. A warning appears about updating file formats; click OK. The Package for CD dialog box opens, as shown in Figure 26-9.

   FIGURE 26-9
   Use the Package for CD feature to place all of the necessary files for the presentation on a CD.

   

5. Type a name for the CD; this is similar to adding a volume label for the disc.
6. (Optional) Add more files to the CD if you want. See the next section, “Creating a CD containing multiple presentation files,” for more details.
7. (Optional) Set any options that you want. See the section, “Setting Copy options,” later in this chapter, for more details.
8. Click Copy to CD. The CD-writing process may take several minutes, depending on the writing speed of your CD drive and the size of the presentation files that you are placing on it.
9. A message appears when the files are successfully copied to the CD, asking whether you want to copy the same files to another CD. Click Yes or No. If you choose No, then you must also click Close to close the Package for CD dialog box.

The resulting CD automatically plays the presentations when you insert it in any computer. You can also browse the CD’s contents to open the PowerPoint Viewer separately and use it to play specific presentations.

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