As with most Outlook items, an appointment can be assigned to a category. Outlook comes with six predefined and color-coded categories. Initially they are named according to their color, but you can change this to more meaningful names such as “Work” and “Personal,” as in the example shown in Figure 30-15. The first time you apply a category color, you are prompted to enter a name for the category.

FIGURE 30-15
The color-coded categories appear in the Appointment window.

You have two ways to assign an appointment to a category:

• With the appointment open, click the Categorize button in the Options group of the Event or Appointment tab of the Ribbon and select the desired category from the list that is displayed. Select Clear All Categories to remove any assigned categories from the appointment.
• In the Calendar, right-click the appointment and select Categorize from the shortcut menu. Then, select the desired category.

An appointment, as is true of other Outlook items, can be assigned to more than one category. In the Calendar, a categorized appointment is displayed in the color of the assigned category.

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