You can set two different passwords: one that enables a user to open the document and another that enables the user to make changes. To enable this kind of password protection, choose Office Button?Save As. In the lower-left corner of the Save As dialog box, choose Tools?General Options to display the General Options dialog box shown in Figure 11-17. Type a password in Password to Open, and/or in Password to Modify. Both are optional.

FIGURE 11-17
File encryption options are no longer available when applying Open and Modify passwords to a Word document.

The Read-only Recommended option applies only if there is no password for modifying the document. If this option is enabled, the user is provided a read-only recommendation when the file is opened, and an easy way to select read-only.

When you click OK, you are prompted to confirm any passwords and are returned to the Save As dialog box. Click Save to save the document with the password settings.

When you try to open the file, you are prompted for the relevant passwords. If you know the password to open but not the password to modify, you can click Read Only to open the document in “read only” mode.

Why the quotes? Because it’s only the file itself that is read only. The document window can be edited willynilly, unlike when using other kinds of protection discussed earlier. If you save the file under a new name, the new file will inherit the password settings, but if you copy the file to the Clipboard and save under a new name, the protection is history.

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