The cool thing about Office Live is that an administrator can configure the Workspaces, Navigation bar, and Dashboards, so the user can focus on adding data to the Workspace rather than having to learn all the minute customization capabilities of the program. However, each user has the ability to use — and customize — personal Dashboards. For example, a Workspace might contain six pages but the user might only need to work with three of them. By modifying the Dashboard, the user can focus on those three without having to view information that isn’t relevant. Only the user who created the Personal Dashboard can view it — and can switch back and forth between the company Dashboard that the administrator created and the personalized Dashboard.

Only the site owner or Workspace administrator can allow a user to access a Workspace. Without that permission, a user cannot create a personalized Dashboard for a Workspace or add pages to an existing one.

Until you customize the Personal View, it’s identical to the Company View. Follow these steps to customize the Personal View of a Dashboard:

1. Click Workspaces from the Navigation bar.
2. Click the Workspace for which you’d like to customize the Dashboard.
3. Select Personal View from the View drop-down list.
4. Choose Customize Dashboard from the Common Tasks drop-down list.
5. Click Add a Web Part on the section of the Dashboard where you want a Web Part to appear.
6. Place a check mark next to each item you want to add, and then click the Add button.
7. Click the X in the upper-right corner of each area of the Dashboard that you don’t want to appear.
8. Click Exit Edit Mode to save your changes.

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After you set up permission for a user to access a Workspace, users can access it in a number of ways. All methods lead to the exact same results. In addition, all methods require that the user log into Office Live using the Office Live e-mail address and password that was assigned to them. After they log in, users can access the various Workspaces and make changes based on the permissions that the Office Live administrator assigned to them.

Here are three ways a user can log in to the Workspace

• Go to www.officelive.com and click the Sign In link. By using this method, you don’t have to worry about remembering the Office Live Web site URL. A window opens asking for your e-mail address and password. Fill it in and you end up in the home page of the Office Live account. Click Workspaces and you see only those Workspaces that you have permission to access.
• Access the home page directly by going to https://yourwebsitecom. officelive. The yourwebsitecom part is the name of the domain you registered when you created your Office Live account. Remember to use https (rather than the more typical http) because of the extra level of security that surrounds an Office Live account.
• Enter https://yourwebsitecom.officelive/Workspace to go directly to the Workspace. The yourwebsite.com part is your domain and Workspace is the URL you used when creating the Workspace.

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When an Office Live user accesses a Workspace, he lands in the Dashboard area of the Workspace. Each Workspace has its own Dashboard. The Dashboard provides a snapshot of the various pages within the Workspace. You might think of the Dashboard as the Workspace’s home page.

You can add additional sections to the Dashboard to include more information. If (for example) you added a new Special Announcements page to your Workspace, you can in turn add a Special Announcements section to the Dashboard.

In addition to adding recaps of your Workspace pages to the Dashboard, Office Live includes a couple of special sections called Web Parts. You can add a What’s New Web Part to highlight all the latest and greatest changes that users have made, no matter what page they changed.

Follow these steps to add a Web Part:

1. Click Workspaces on the Navigation bar.
2. Click the Workspace whose Dashboard you’d like to customize.
3. Choose Customize Dashboard from the Common Tasks drop-down menu.
   
4. Click Add a Web Part on the section of the Dashboard where you want a Web Part to appear.
5. Place a check mark next to the items you want to add, and then click the Add button.
6. (Optional) To remove an item, click the X next to the item.
7. Click Exit Edit Mode when you’ve finished customizing the Dashboard.

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Some of you might have dabbled in programming somewhere along the line. If you did, you know that even the smallest change to a program could require lines and lines of additional coding. Such is not the case in Office Live. You’ve already seen how easy it is to create — and delete — a Workspace. Other changes are every bit as easy. A case in point is renaming a Workspace page; you might find creating a Workspace easier than deciding on the best name for it.

Don’t fret — if you’re not happy with the moniker you gave the Workspace, it’s easy enough to change it by following these steps:

1. Click Workspaces on the home page Navigation bar.
2. Click the Workspace that you want to rename.
3. Click the tab for the page that you want to rename.
4. Click Settings on the toolbar and choose the appropriate settings command.
5. Click Title, Description, and Navigation in the General Settings section.
6. Type a new name in the Name field, and then click Save to save your changes.

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The purpose of creating Workspaces is to share information. The purpose of adding pages to a Workspace is to share even more information. It only stands to reason that the more information you have, the larger — and more used — your Workspace is. After setting up all those great Workspaces, however, you might find that no one is using them. Okay, that might be because your users aren’t doing their jobs — or it might be because the pages you added aren’t pertinent to the task at hand.

You’ll find that removing a page from a Workspace is easy; follow these steps:

1. Click Workspaces on the Home page Navigation bar.
2. Click the Workspace that you want to modify.
3. Click the tab for the item that you want to delete.
4. Click Settings on the toolbar and choose the appropriate settings command.
5. Click Delete in the Permissions and Management section.
6. Click OK to the warning message that appears.

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